# Helix for Business | AI-Powered Corporate Travel Management

> Control costs. Empower travellers. Automate compliance. Helix for Business is an AI-powered corporate travel management platform with smart policy enforcement and dynamic budgets.

## The intelligent way to manage business travel

AI-powered corporate travel management that works the way your team does.

Control costs. Empower travellers. Automate compliance.

- [Start Free Trial](https://app.heyhelix.ai)

## Managing corporate travel shouldn't be this hard

Manual approval chains, policy violations, expense surprises, and endless back-and-forth. Sound familiar?

### Core Capabilities

- **AI-powered booking** — Employees book by simply chatting with Helix. No complex tools to learn.
- **Automatic policy enforcement** — Set rules once, enforce them automatically at booking time.
- **Smart approvals** — Approve travel in seconds with all the context you need.
- **Dynamic budgets** — Market-aware spending caps that adapt to real prices.
- **Spend visibility** — Real-time dashboards and reports for complete oversight.
- **Available 24/7** — Your team's personal travel assistant, always on.

## AI-Powered Booking Assistant

Your team's personal travel assistant. Employees book flights, hotels, and more by simply chatting with Helix — no complex booking tools to learn. The AI handles search, comparison, and booking while automatically checking company policies.

- Natural language booking — just describe what you need
- Automatic policy compliance checking
- Best price and option recommendations
- Available 24/7 via chat

Example: "Book me a flight to New York next Tuesday, returning Friday. I prefer morning departures." — That's all it takes to start a booking.

## Travel Policy Engine

Set it once, enforce it automatically. Create flexible travel policies that automatically guide bookings. Set rules for cabin class, hotel budgets, advance booking requirements, and more — all enforced transparently at booking time.

### Policy Rule Types

- **Cabin Class Rules** — Restrict to economy for short-haul, allow business for 6+ hour flights.
- **Hotel Budget Limits** — Set nightly rate caps by city — £200 London, £150 regional.
- **Advance Booking** — Require bookings 14+ days ahead, or flag last-minute travel.
- **Group-Specific Policies** — Different rules for executives vs. general staff.

## Dynamic Pricing & Market-Based Budgets

Forget arbitrary budget limits. Helix uses real-time market data to set intelligent, fair spending caps. Our Lowest Logical Fare (LLF) for flights and dynamic hotel rate caps ensure your travellers get reasonable options while preventing overspending.

### Lowest Logical Fare (LLF)

Instead of a fixed "max £500 per flight" rule, Helix computes the cheapest reasonable fare for each specific route and date.

Example: LLF for London to NYC on Jan 15 is £450. Your policy allows 30% over, so the budget cap is £585, not an arbitrary £500.

### Dynamic Hotel Rate Caps

Hotel budgets based on actual median market rates, not fixed numbers. Adapts automatically to expensive cities.

Example: Median 3-star in Paris is €180/night. Your policy allows 20% over, so the budget cap is €216/night.

Benefits: Fair to travellers, prevents overspending, no gaming, automatic adaptation.

## Smart Approval Workflows

Approve travel in seconds, not days. When bookings need approval, managers get instant notifications with all the context they need to decide quickly. See policy violations, price comparisons, and traveller justifications at a glance.

- One-click approve/reject from email or mobile
- See policy violations highlighted clearly
- Manager hierarchy support
- Escalation for budget overruns
- Automatic reminders for pending approvals
- Group-based approver assignment

## User & Group Management

Organise your team, your way. Create user groups with different travel policies, approval workflows, and spending limits. Perfect for managing executives, sales teams, contractors, and more.

## Expense Management {#expenses}

Finance-grade expense controls. Review, approve, and govern expense spend in one place. AI-powered extraction, configurable supplier rules, and centralized normalization give finance teams everything they need.

### Review with full context

Open a detailed review screen with receipt image, AI-extracted data, line items, linked trip context, and confidence signals. Approve or reject with an explicit reason.

- Receipt, trip, and traveller context in one view
- AI confidence signals on extracted fields
- Dedicated review queue for submitted expenses

### Supplier rules & automation

Configure rules that match inbound emailed expenses by sender, domain, or supplier name. Automatically apply category, cost code, payment method, and reimbursable status.

- Auto-classify and route supplier emails
- Auto-submit complete expenses or force review
- Simulate rules before activation
- Full change history and audit trail

### Normalize & allocate

Finance admins can normalize category, cost code, payment method, and reimbursable status before approval. Cost codes can be created, activated, deactivated, and promoted from ad hoc entries into managed codes.

### Email ingestion monitoring

Monitor the expense email ingestion queue. Reprocess failed emails and resend acknowledgement messages when needed.

## Spend Analytics & Reporting

Real-time dashboards showing spend by department, destination, category, and traveller. Complete visibility with exportable reports.

## Pricing

Helix for Business uses tiered per-seat pricing billed annually:

| Tier | Per Seat / Month |
|------|-----------------|
| 1–100 seats | From $5/£4/€5 |
| 101–500 seats | Reduced rate |
| 501–1,000 seats | Further reduced |
| 1,001+ seats | Volume pricing |

All plans include: AI booking assistant, policy engine, dynamic budgets, approval workflows, spend analytics, and 24/7 availability.

No booking fees. No hidden charges. Pay only subscription fees and the cost of travel itself.

- [Start Free Trial](https://app.heyhelix.ai)
- [Calculate Your ROI](/survey)

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