The platform
How Helix Business works
Policy, approvals, budgets, analytics, audit, expenses and finance — everything a travel programme needs, enforced automatically at the moment of booking.
AI-powered booking assistant
Your team's travel assistant. Employees book flights, hotels, and more by simply chatting with Helix — no complex booking tools to learn. The AI handles search, comparison, and booking while automatically checking company policies.
"Book me a flight to New York next Tuesday, returning Friday. I prefer morning departures."
— That's all it takes to start a booking.
Travel policy engine
Set it once, enforce it automatically. Create flexible travel policies that automatically guide bookings. Set rules for cabin class, hotel budgets, advance booking requirements, and more — all enforced transparently at booking time.
Cabin class rules
Restrict to economy for short-haul, allow business for 6+ hour flights.
Hotel budget limits
Set nightly rate caps by city — £200 London, £150 regional.
Advance booking
Require bookings 14+ days ahead, or flag last-minute travel.
Group-specific policies
Different rules for executives vs. general staff.
Policy simulator
Test a rule change against historical trips before you switch it on.
See your policies in action
Build flexible policies with an intuitive interface
Assign different policies to different groups
Start from industry-standard templates
Key differentiator
Dynamic pricing & market-based budgets
Forget arbitrary budget limits. Helix uses real-time market data to set intelligent, fair spending caps. Our Lowest Logical Fare (LLF) for flights and dynamic hotel rate caps ensure your travellers get reasonable options while preventing overspending.
Lowest Logical Fare (LLF)
Instead of a fixed "max £500 per flight" rule, Helix computes the cheapest reasonable fare for each specific route and date.
Example: LLF for London→NYC on 15 January is £450. Your policy allows 30% over → Budget cap is £585, not an arbitrary £500.
Dynamic hotel rate caps
Hotel budgets based on actual median market rates, not fixed numbers. Adapts automatically to expensive cities.
Example: Median 3-star in Paris is €180/night. Your policy allows 20% over → Budget cap is €216/night.
Smart approval workflows
Approve travel in seconds, not days. When bookings need approval, managers get instant notifications with all the context they need to decide quickly. See policy violations, price comparisons, and traveller justifications at a glance.
User & group management
Organise your team, your way. Create user groups with different travel policies, approval workflows, and spending limits. Perfect for managing executives, sales teams, contractors, and more — with roles, delegated booking and bulk booking built in.
Just Book
Apply one chosen option across many travellers in a single action, with per-traveller policy checks and per-traveller outcomes.
Spend analytics & reporting
Visibility into every travel pound. Real-time dashboards show travel spend by category, department, destination, and more.
Audit trail & compliance
Complete visibility for compliance. Every action is logged with a full audit trail — perfect for finance audits and duty of care.
Expense management
Finance-grade expense controls
Review, approve, and govern expense spend in one place. AI-powered extraction, configurable supplier rules, and centralised normalisation give finance teams everything they need.
Review with full context
Open a detailed review screen with receipt image, AI-extracted data, line items, linked trip context, and confidence signals. Approve or reject with an explicit reason.
Supplier rules & automation
Configure rules that match inbound emailed expenses by sender, domain, or supplier name. Automatically apply category, cost code, payment method, and reimbursable status.
Normalise & allocate
Finance admins can normalise category, cost code, payment method, and reimbursable status before approval. Cost codes can be created, activated, deactivated, and promoted from ad hoc entries into managed codes.
Email ingestion monitoring
Monitor the expense email ingestion queue. Reprocess failed emails and resend acknowledgement messages when needed. Track the full change history of supplier rules.
Organisation finance
Corporate bookings settle against pre-funded currency balances rather than cards, with balance checks before approval, a full ledger, cost codes and GL mapping, and reimbursement runs on your cadence.
How it works
Set up your organisation
Verify your company domain, invite team members, and configure roles and groups.
Define your policies
Choose from templates or create custom rules. Set budgets, approval thresholds, and preferences.
Empower your team
Employees book via AI. Policies enforced automatically. Approvals handled instantly. Spend tracked in real time.